Twilight Tent Sleepovers
Rental Agreement
This Sleepover Party Rental Agreement (“Agreement”) is entered into by and between Twilight Tent Sleepovers, hereinafter referred to as “Provider”; and [Customer Name], hereinafter referred to as “Customer”;
1. Sleepover Party Details:
Date and Time of Sleepover Party: [Date and Time]
Location of Sleepover Party: [Address]
Number of Participants: [Number of Participants]
2. Rental Items:
Provider will provide the following items for the sleepover party (inventory check):
● ____ blow up mattresses
● ____ teepee shaped tents
● ____ pillows with pillow covers
● ____ fitted sheets
● ____ blankets
● ____ lap trays
● ____ lanterns
● ____ props (if provided)
● ____ decorations
● ____ extra blow up mattress
● ____ one air compressor
3. Rental Fee and Payment:
The total fee of [Total Amount] for the sleepover party rental has already been paid in full by the customer.
4. Cancellation and Refund Policy:
In the event of cancellation by the Customer, refunds will be provided as follows:
100% refund if canceled 10 days before the event
50% refund if canceled between 2-9 days before the event
No refund if canceled within 48 hours of the event
*No refund for cancellation within 10 days for parties over 6
5. Extended Rental:
If the customer wishes to extend the rental beyond the agreed-upon time, an additional fee per night will be applied. Any extension is subject to the availability of Provider. It is understood that the expected pick-up time for the rental items is required before 3:00pm HST on the agreed-upon return date. The additional night fee will be sent via electronic invoice to be paid prior to 11am HST on the day of the extension.
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Petite Party Extension (2-4 tents): $250
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Standard Party Extension (5-7 tents): $300
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Large Party Extension (8-10 tents): $350
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Larger than 10 tents: to be determined
6. Responsibilities of Customer:
● Customer is responsible for the proper care and use of the rented items.
● Customer agrees to ensure the safety and well-being of all participants during the sleepover party.
● Customer is responsible for any damages or excessive cleaning costs.
● Customer is responsible for creating a clear, safe space for the amount of tents rented prior to the arrival of Twilight Tent Sleepovers staff (for example: one setup is approximately 4" x 6" : a 6-tent party will need a minimum open space of 10 feet by 16 feet).
7. Responsibilities of Provider:
● Provider will set up and take down the rented items as agreed upon.
● Provider will ensure that the rented items are clean and in good working condition for the party.
● In the event of an undetected slow leak in an air mattress provided, an extra air mattress and air compressor will be provided to Customer.
8. Liability and Indemnification:
Provider shall not be responsible for any injury, damage, or loss that occurs during the sleepover party. Customer agrees to indemnify and hold Provider harmless from any claims or liabilities.
9. Force Majeure:
Provider shall not be liable for any failure or delay in performance due to circumstances beyond its control.
10. Outside Vendors:
If the Provider has listed or recommended any outside vendors on its website for additional services not directly provided by Twilight Tent Sleepovers, it is the Customer’s responsibility to contact those vendors directly to arrange for their services. Twilight Tent Sleepovers shall not be held liable for any transactions, agreements, or services provided by these outside vendors. The Customer agrees to hold Twilight Tent Sleepovers harmless from any disputes, damages, or liabilities arising from interactions with outside vendors.
11. Entire Agreement:
This Agreement constitutes the entire understanding between the parties and supersedes any prior agreements or understandings, whether written or oral.
12. Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of Hawaii.
13. Text Messaging:
Customer agrees to receive recurring messages from Xpect Gr8ness dba Twilight Tent Sleepovers; Reply STOP to opt out; Reply HELP for help; Message frequency varies; Message and data rates may apply; Carriers are not liable for delayed or undelivered messages